BlueBridge checklist and project plan for a glossary
On Microsoft SharePoint / O365 / Office Cloud.
Each project is different.
Therefore, the following checklist, phases and task groups give you only a rough guideline for your project plan.
Nevertheless, we often see the same mistakes again:
- If you plan a glossary not only for your small team and you want to reach a bigger audience, then prefill your glossary with a relevant number of items before you open it to all readers.
A very small glossary will be disappointing and readers won’t come back.
- There are many applications and other information sources in your company.
Don’t think all your colleagues are just waiting for your glossary.
You need to promote and “sell” it internally.
- You learned in the internet that some free information sources, like Wikipedia, are still growing and growing.
A lot of highly motivated authors are working on that for free.
Usually this won’t work in a company.
The employees don’t have time for that.
To fill your glossary the creation of glossary entries must be a task as all other tasks for the authors.
This means the authors need time for that work, targets and you need to control the result.
It should be a clear agreement how many entries an author must create in a specific time.
In praxis, there is no clear difference between a glossary and a lexicon.
A glossary focuses on the explanation of terms, where a lexicon has a broader approach and provides knowledge to topics.
It often provides more than a short explanation.
Nevertheless, there is no clear border.
In this paper, we understand a glossary as a collection of terms, which are explained.
Despite there are many common aspects, we don’t see this paper for a lexicon like Wikipedia.
The following phases show you the main tasks in a glossary project.
Not all of them are necessary in all projects.
In the most cases the phases are overlapping.
We see generally the following phases (task groups):
- Planning and Project Setup
- Glossary Prefill
- Promotion and “Selling”
- Maintenance and Control